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Before a definition of Offering information system, we first define the terms That incorporation, and information system.

The word system is Currently Used in Many Different areas: one speaks of electrical systems, Monetary systems, security systems, the solar system and game systems Even football teams. The reason is That, as with Other words Happens as a whole, the term system is Used to Designate a concept, a generic tool That Can Be Used to Explain or analyze how it is better or What Happens in A Certain social area, Economic, physics, etc. ..

The dictionary of the Spanish Royal Academy says That is an orderly system set of Things That Contribute to A Certain Interrelated goal. From this definition, we can Identify the main elements in Any system:

The components of the system.
The Relationships Between Them That determines the structure of the system.
The Aim of the system.
In Any kind of system We Can Identify These elements. In the human circulatory system determine STI dog constituent bodies (heart, arteries, veins, etc. ..), The Relationships Between them (the heart pumps blood That Into the Arteries are arranged in a Certain structure, etc. ..) and Target (Ensure THROUGHOUT the blood supply of the body).

Information and Knowledge Management Foundations

In all systems We Can Also Identify other important elements to Understand how They Are and How They Work:

The system environment, historical surroundings, In Which it is located.
The system boundaries: the boundary Between what is and what the system is
the environment. In the case of the human circulatory system, the environment Where the body is located, and the border is the membrane or the limit of Each of Their Bodies With The rest of the body does not belong to That the system. There are Also Relationships Between the system or ITS components and Represented by the outside environment (the nervous system sends commands to the heart or to modify Their beats). These are external Relationships Often Referred to as inputs and outputs of the system. For our Purposes, the system definition to explore Will Be Useful Ways In Which Institutions or foundations, Which are systems, manage the information for ITS NECESSARY operation. To do this we not only Rely on the system definition, But in all the Techniques Developed for the analysis of systems Following the systemic or general systems theory, have the particularity of Which Offering Different Aspects Within a whole. An information system as defined Can Be That Interrelated Processes are Performed on a structured collection of data to collect, process and distribute information to the Needs of the institution and command and control Activities for (Decisions) in Accordance with STI business strategy. Although all types of communication and information flowing Through the enterprise May be important for the Information Management and Knowledge Foundations operation, Almost all definitions of information systems focus on formalized information.

Many authors Clarify That The Reason For This approach is the limitation to study, plan and direct the flow and Treatment of informal information (rumors, personal or telephone dialogues, Reverse Phone Detective etc. ..) Cohesive and Comprehensive way.

Any information system Objectives That Can Be pursuer in two systematize Adequate give support to the Strategies of the institution, and the second is to Provide All levels of the institution the information to control the NECESSARY Activities of the Same. Therefor, the information Should Be Used as an Institutional Planned That must be resource, managed and controlled so nothing That Can Be more Effective for the institution, STI-through framing Usually Within The Strategic Plan of the Foundation. Today, thanks to the Causes Already Mentioned, the use of computer and communication are becoming more affordable Infrastructures in the Spanish foundations, to Participate Effectively in Almost all the information flows in the institution That OCCUR: financial information, labor, materials and products. For These Reasons, when it comes to information systems Automatically tendon to think in Information Systems or computer-based automated information systems, when to a different concept Discussed Earlier in this section.

The main Objectives of Automated Information Systems are:

Perform or Automatically Simplify Processes That are Traditionally Performed manually, for example, can Perform Calculations Without the repetitive errors in accounting Operations and Quicker than ever.
Information and Knowledge Management Foundations

* Allow the use of Mathematical Methods Without unaffordable These tools, or control the manufacturing process, Preventing errors and Improving the speed and accuracy of measurement. Therefor, we can define an Automated Information System as “integrated set of Processes in a user-computer environment, operating on a set of structured data According To The Needs of an organization and collect, process and distribute information selectively normal operation for the organization and Activities of the Same Direction. “Automated Information Systems That Consist of subsystems include hardware, software and data storage for files and databases, Providing information to Facilitate decision-making, leaving full freedom to the users. Increase the quality of Thuso leadership role in support supporting the decision on a solid home and base of information duly filed and processed. Information Needs to be Provided to Those people it is relevant for Whom, and nobody else (but not anyone less). The information Should Provide a concise Manner, Avoiding the generation of large listed impossible to analyze.

The traditional mistake

In recent Decades That We Have Been Observing the Institutions in Trying to address the problem of information management Serious mistakes Have made three Primarily Committed:

Information and Knowledge Management Foundations

a. Everything is technology Institutions Have Many technologies and software solutions CHOSEN as Their central to policy information to the end point of matching the information system to the computer network of the institution, other important Ignoring Factors Such as culture foundation, STI policy, targets, goals, etc. ..

Technology Should be Considered in isolation never in the Treatment of information, But is the Means for an Information System to Fulfill the purpose for Which It Was Created, Optimizing results.

b. If everything fits all Serious Was the problem of considering technology is the only That NECESSARY solution for the processing of information in an institution and Knowledge generation, the more I Think About Is The Fact That a single technology or information system Can Work In Different Organisations, Regardless of their business strategy, Which Consists of staff or manage the information They.

c. Everything is information The third common mistake is to confuse information with detected data, the information is thinking That Easily stored and, in short, That is the result of Knowledge Processes the technical data, Rather Than Planned and intelligent management of information.